Funding for mobility
Support for mobility to networks is allocated according to set rates for travel and accommodation/board. The application and reporting system (Espresso) will calculate the grant sum based on the established rates.
The rates for individuals are maximum rates, thus the network can decide the level of each scholarship according to the total grant available. It is important that an agreement on the exchange and the scholarship is made before the actual exchange takes place. Transparency and equality should be the guiding principles in setting the levels of scholarships among the partner institutions.
The coordinating institution may use a maximum of 5% of the total used grant for the administration of the mobility. The amount used for administration shall be reported but no supporting documentation is needed in the final report.
|To and from Greenland||1.300 €|
|To and from the Faroe Islands and Iceland||660 €|
|Between Denmark, Estonia, Finland, Latvia, Lithuania, Norway, Sweden and Åland||330 €|
|Domestic, in connection with exchange abroad||Up to 175 €|
|PER DAY||PER WEEK/ 5 WORKING DAYS||PER MONTH|
(short and long term mobility)
|20 €||70 €||250 €|
|50 €||250 € 1st week, 100 € 2nd week, 100 € 3rd week|
|Teachers||100 €||500 €||1.350 €|
Here are examples on how to calculate the scholarships:
- 5-week student mobility, the maximum rate is 250 € + 70 € = 320 € + travel grant
- 1-week (5–7 days) express mobility, the maximum rate is 250 € + travel grant
- 8-day teacher mobility, the maximum rate is 500 € + 100 € = 600 € + travel grant
- 1-day teacher mobility, the maximum rate is 100 € + travel grant
- 5 (working)day teacher mobility, the maximum rate is 500 € + travel grant
Funding for project activities and network meetings
Nordplus grants should be seen as a contribution towards the actual cost of activities in the participating countries. From call 2021, grants for project activities and network meetings are allocated according to fixed unit costs for the following budget categories: travel, subsistence as well as organisational support and development work, if applicable. The purpose of the organisational support is to cover administrative costs which may be any type of costs of implementing, coordinating and participating in a project activity. The support for development work is designed to cover the work hours spent on development work necessary for the project. The fixed unit costs are applicable only when applying. Hence, the allocated grant shall be used based on real costs. Beneficiaries can freely use the funds allocated to the project in question between the different budget categories as needed. The maximum grant for each project is 100 000 euro.
Budget models to be used
When applying for a project activity and/or network meetings, the applicant must use budget models that are provided in the application form in Espresso and at nordplusonline.org. There are two types: one for Intensive courses and another for Development projects, Joint study programmes and Network meetings.
The forms calculate automatically the requested amounts based on the inserted data. The applicant should then insert these calculated amounts in the budget fields in the online Espresso application. It is necessary to match the amounts in the application with the amounts in the attached budget forms. Project activities and network meetings without attached budget models will be rejected.
- Overheads, i.e. general unspecified costs not directly connected to the Nordplus project activities
- Purchase of office equipment (such as IT equipment)
- Costs for participants from non-Nordic and non-Baltic organisations
- Costs for activities outside the Nordic and Baltic countries
Costs involving participants with special needs can be covered by 100%. In the event of participants with special needs requiring additional help and support, the coordinator may apply for further funds, also after the ordinary application deadline. The application should be addressed directly to EDUFI in Finland. Additional funds may be provided to cover the cost of companions, interpreters or similar. Please contact EDUFI in good time before the planned exchange.
Grants for mobility, network and project activities are allocated for a fixed contract period that starts on 15 May and ends on 1 October the following year. The final report must be submitted within 30 days after the contract period is terminated.
Payments and audits
Applicants may receive full funding (the sum applied for), partial funding (only some of the activities applied for are funded, or the budget has been reduced due to ineligible costs or inaccurate calculations), or the entire application may be rejected. All applicants receive detailed information on the grant they have been awarded. If funding has been granted for part of the application only, the applicant will receive information about this and the reasons for the reduction.
Grants are paid to the coordinator, who is then responsible for the funds for the whole duration of the contract period. The funds granted should be accounted for in accordance with national/internal requirements and rules as a separate project in the accounts of the institution. The network/project partnership decides how the funds are to be allocated between the participating institutions. Grants are paid in full when a signed copy of the contract has been returned to EDUFI.
Irregular use of funds
If the funds are not used as implied in the contract, and/or reports are not submitted as agreed upon in the contract, EDUFI requires reimbursement of the grant.