Funding

Funding for mobility

Support for mobility to networks is allocated according to set rates for travel and accommodation/board. The application and reporting system (Espresso) will calculate the grant sum based on the established rates. Mobility grants differ from other kinds of travel-related costs in that the applicant does not need to include co-financing in the budget for mobility activities. Thus no documentation on internal or other funding is necessary.

The rates for individuals are maximum rates, thus the network can decide the level of each scholarship according to the total grant available. It is important that an agreement on the exchange and the scholarship is made before the actual exchange takes place. Transparency and equality should be the guiding principles in setting the levels of scholarships among the partner institutions.

TRAVEL RATES:    

To and from Greenland   1.300 €
To and from the Faroe Islands and Iceland660 €
Between Denmark, Estonia, Finland, Latvia, Lithuania, Norway, Sweden and Åland330 €
Domestic, in connection with exchange abroadUp to 150 €

ACCOMMODATION/BOARD RATES:                           

PER DAYPER WEEK/ 5 WORKING DAYSPER MONTH
Students20 €         70 €  200 €
Teachers70 €355 €1.065 €

Here are examples on how to calculate the scholarships:

  • 5-week student mobility, the maximum rate is 200 € + 70 € = 270 € + travel grant
  • 1-week (5-7 days) express mobility, the maximum rate is 70 € + travel grant
  • 8-day teacher mobility, the maximum rate is 355 € + 70 € + travel grant
  • 1-day teacher mobility, the maximum rate is 70 € + travel grant
  • 5 (working)day teacher mobility, the maximum rate is 355 € + travel grant

Funding for project and network activities

Nordplus grants should be seen as a contribution towards the actual cost of activities in the participating countries. This means that a degree of self-financing should be calculated into the actual costs (not applicable for intensive courses, see below). Applications for network and project funding can include support for travel, board and lodging, administration and other costs. Costs for the network and project activities can be supported with up to 50% of the total approved costs. Approved costs include the participating institutions' own contribution. In addition to cash funding, in-kind contributions, like work hours put into the Nordplus project, can be included.

Detailed budgets must be submitted as attachments to the application for network and project activities. Budget template is available through Espresso or can be downloaded from the Nordplus website, www.nordplu-sonline.org (under the ‘Documents' menu).

Budget model for intensive courses

When applying for an intensive course, the applicant shall first fill out a budget template available through Espresso or download it from www. nordplusonline.org (under the Programme Documents menu). The form automatically calculates the requested amounts when filling in the form. The applicant then has to copy these amounts to the budget field in Espresso. The self-financing part of the budget does not need to be calculated in the application.

Contract period

Grants for mobility, network and project activities are allocated for a fixed contract period that starts on 15 May and ends on 1 October the following year. The final report must be submitted within 30 days after the contract period is terminated.

Support for administrative expenses

The coordinating institution may use a maximum of 5% of the total used grant for administrative expenses to meet the added cost of coordinating the activities. Coordinators do not need to provide supporting documentation of administrative expenses.

Ineligible costs

  • Overheads, i.e. general unspecified costs not directly connected to the Nordplus project
  • Purchasing of office equipment (such as IT equipment)
  • Costs for non-Nordic and non-Baltic participants
  • Costs for activities outside the Nordic and Baltic countries

Generally speaking, Nordplus does not cover salary costs, but networks/ projects can include work hours directly related to Nordplus activities as part of their self-financing

Special needs

Costs involving participants with special needs can be covered by 100%. In the event of participants with special needs requiring additional help and support, the coordinator may apply for further funds, also after the ordinary application deadline. The application should be addressed directly to EDUFI in Finland. Additional funds may be provided to cover the cost of companions, interpreters or similar. Please contact EDUFI in good time before the planned exchange.

Irregular use of funds

If the funds are not used as implied in the contract, and/or reports are not submitted as agreed upon in the contract, EDUFI requires reimbursement of the grant.

Payments and audits

Applicants may receive full funding (the sum applied for), partial funding (only some of the activities applied for are funded, or the budget has been reduced due to ineligible costs or inaccurate calculations), or the entire application may be rejected. All applicants receive detailed information on the grant they have been awarded. If funding has been granted for part of the application only, the applicant will receive information about this and the reasons for the reduction.

Grants are paid to the coordinator, who is then responsible for the funds for the whole duration of the contract period. The funds granted should be accounted for in accordance with national/internal requirements and rules as a separate project in the accounts of the institution. The network/pro-ject partnership decides how the funds are to be allocated between the participating institutions. Grants are paid in full when a signed copy of the contract has been returned to EDUFI.

The grant must be recorded in accordance with national and internal regulations as a separate cost item in the institution or organisation's account so that all payments are visible in the event of an audit.