Nordplus grants are a contribution to cover the actual costs of project and network activities. Nordplus Nordic Languages can meet up to 75% of the total project costs. This means that a degree of self-financing must be calculated into the total actual costs. Applications to Nordplus Nordic Languages must include a budget with an overview of the total estimated costs for the activities and a plan of how these costs will be financed. Applicants are recommended to use the budget template that can be found at www.nordplusonline.org.
Nordplus Nordic Languages does not define a maximum allocation limit, preferring instead to let the applicants themselves define their need for funding for any given project. However, applicants should note that Nordplus Nordic Languages has a limited budget and approximately EUR 0,6 million is awarded in total annually . For that reason, careful consideration is given to whether the amount applied for is proportionate to the description of the individual project, its activities and results. The Nordplus Nordic Languages administration may reduce allocation to a project approved for a grant if the need for the grant is not clearly described or justified in the project description.
Please note that Nordplus Nordic Languages does not award grants for individual mobility except for preparatory visits described in the paragraph below where fixed mobility rates must be used. For projects and networks, travel and board and lodging costs must be calculated in relation to real costs, and these will be approved as long as the expenses are related to project- or network activities.
Funding for preparatory visits
Grants for preparatory visits is based upon fixed unit costs for travel and subsistence, (lodging/board) and will automatically be calculated in the application when information on the number of participants, their home and hosting country(-ies) and the duration(s) of the stay(s) is inserted.
TRAVEL UNIT COSTS (PER PARTICIPANT)
|To and from Greenland||1.300 €|
|To and from the Faroe Islands and Iceland||660 €|
|Between Denmark, Estonia, Finland, Latvia, Lithuania, Norway, Sweden and Åland||330 €|
|*Domestic, more than 500 km (both ways)||150 €|
*The unit cost for domestic travelling is an addition to the unit costs for transnational travel. Grants for domestic travel can be applied for when the distance between the participant's hometown and the nearest international airport, train or bus station in their home country is more than 250 km.
ACCOMMODATION/BOARD PER PARTICIPANT
|PER DAY||PER WEEK|
|Participant||70 €||355 €|
Funding for projects and networks
Applications for projects and networks can include grants for travel and board/lodging for participants, work hours, support for dissemination production and publication of materials and other relevant costs in connection with the project and network.
Please note that Nordplus can only grant work hours directly related to development work in connection with preparing substantial, educational products. This may be curricula, IT tools, analyses, surveys, open source platforms, teaching methods, etc. Time invested in general project work and participation may be included as part of the co-financing of the institutions.
Funding from Nordplus for other expenses in connection with project and network activities may comprise a maximum of 75% of the approved expenses. It is possible to receive full support for e.g. travel and board and lodging if the institution's own financing constitutes at least 25% of the total project costs.
In the appended budget, which can be downloaded from the application form or at www.nordplusonline.org, the applicant must show how the remaining expenses will be covered.
Support for administrative expenses
For projects and networks only, the coordinating institution may use a maximum of 5% of the total used grant for administrative expenses to meet the added cost of coordinating the activities. Coordinators do not need to provide supporting documentation of administrative expenses.
- Overheads, i.e. general unspecified costs not directly connected to the Nordplus project
- Purchasing of office equipment (such as IT equipment)
- Costs for non-Nordic and non-Baltic participants
- Costs for activities outside the Nordic and Baltic countries
Costs involving participants with special needs may be met by a grant of up to 100%. In the event of disabled participants requiring additional help and support, the network/project may apply for further funds after the ordinary application deadline. The application should be addressed directly to the main administrator of Nordplus Nordic Languages. A medical certificate is usually required. Additional funds may be provided to cover the cost of a companion, interpreter or similar.
This rule only applies to participants in activities that have already been given a grant.
Irregular use of funds
If the funds are not used as agreed in the contract, and/or final reports are not submitted as agreed upon in the contract, the main administrator can decide to hold back or to withdraw funds.
Payments and audits
Applicants may receive full funding (the sum applied for), partial funding (only some of the activities applied for are funded, or the budget has been reduced due to ineligible costs or inaccurate calculations), or the entire application may be rejected. All applicants receive detailed information on the grant they have been awarded. If funding has been granted for part of the application only, the applicant will receive information about this and the reasons for the reduction.
The grant is paid to the project or network coordinator responsible for the funds throughout the contract period. The project/network determines how resources are to be distributed among the partners. The approved contributions are paid in two separate instalments: 80% after the contract has been signed and the remainder (20%) after the final report has been approved. For applications granted 15,000 euro or less, 100% of the funds are paid after the contract has been signed.
The grant must be recorded in accordance with national and internal regulations as a separate cost item in the institution or organisation's account so that all payments are visible in the event of an audit.